How to Prevent Hazardous Material at a Self-Storage Facility

Hazardous material storage is a valid concern in many places, including a self-storage facility. Not only are stored items vulnerable, but the surrounding community could be at stake, too. According to Cape Cod Times, Monument Beach residents feared a particular grocery store turned self-storage facility would “get blown up” because tenants would freely store dangerous material. Although the owners came up with a few solutions, here are more ways to prevent hazardous material at your self-storage facility.

1. Tighten the Lease Agreement

If written well, a lease agreement can serve many purposes. One commonly overlooked intent is merely to manage risk by educating the leasees. For example, include in the lease a list of hazardous materials that are not allowed on the property. Plenty of tenants blame ignorance or “I didn’t know!” when an accident happens. 

Also, establish a reinforcement policy for tenants who break the lease agreement. Some self-storage operators charge a fine while others penalize in more strict ways, such as lease termination. Whatever you choose, remember to stick with it.

Lastly, require positive identification from the start by verifying phone numbers, addresses, names, etc. Having the correct information on hand is often enough to dissuade any potential rulebreakers. 

2. Improve Security

Although a self-storage facility doesn’t typically have crowds of people like an airport or a supermarket would, unique exposure still exists. People expect their thousands of dollars worth of personal items to be safe—even from the threat of a hazardous material incident, for example. 

That said, following are a few recommendations to enhance safety measures:

  • Install security cameras
  • Build fences surrounding the property
  • Protect the facility with locks, gates, keypads, etc. 

From a marketing viewpoint, promoting a robust security system drums up more business than most other strategies, after all. 

3. Enforce Search Policy

To preface this point, operators can’t typically search units unless a specific set of extreme circumstances exists. However, people tend to behave better when they know they’re being monitored. So, the “watchful operator strategy” goes a long way. 

Notice the types of vehicles arriving at your facility. Pay attention to how they park, and if they have an unloading pattern. The same large van backing up to a unit twice a week is an enormous red flag, for example. 

Talk with the tenants to learn more about what’s genuinely going on. And if all else fails, reference your lease agreement and enforce the search policy. 

Preventing hazardous material at your self-storage facility is more than a shot in the dark. By taking a strategic approach, you can keep your facility and the surrounding community safer. 

How to Prevent Tenant Injuries at Self-Storage Facilities

The adage that all accidents are preventable might be correct—but avoiding some injuries takes more deliberation than others. When tenant injuries do happen, the situation can be challenging for self-storage facility owners to navigate.

Just ask the attorneys handling the Hyrcak v. Public Storage, Inc case. To keep your tenants safe and your insurance loss history at a minimum, here are a few significant take-aways from Public Storage’s experience. 

Know Your Risks 

On May 31, 2016, Ruth Hyrcak slipped and fell while accessing the self-storage unit she rented from Public Storage, Inc. She sustained costly injuries and pointed a finger (and lawsuit) at Public Storage’s dimly lit and water covered area. 

Slip-and-fall claims are some of the most widespread, but others exist as well, such as:

  • Overextension; lift, push, pull, hold heavy items excessively
  • Blows from falling objects
  • Repetitive motion; straining back and joints
  • Body reaction; slow physical response

Maintain the Property 

Identifying your self-storage facility’s exposures is an excellent first step to safeguarding your tenants. Plus, when you know these risks, you can keep up to date on property maintenance, including:

  • Check lighting and emergency lighting
  • Repair old pipes or exposed electrical wires
  • Fix cracks in cement
  • Keep fire extinguishers throughout the building
  • Use signs to alert tenants of slippery areas
  • Ensure bay doors open and close properly
  • Clean up garbage and make trash cans readily available

Attending adequate maintenance will help to prevent tenant injuries and, subsequently, massive lawsuits.

Handle Injuries Effectively 

When an accident does occur, make the right actions—quickly! Assess medical needs and call local authorities for help, if needed. Also, be sure to document the incident shortly after it happens, so you have a more accurate recollection. 

One primary concern for self-storage facility owners is claiming financial responsibility for your tenant’s injury. It’s good to file an insurance claim but avoid issues of liability, such as blindly accepting the blame. 

Adjust Precautionary Efforts

Lastly, as mentioned, some accidents seem unavoidable. However, it’s never a bad idea to take a second look at what caused it. Try to pinpoint why the accident happened. Perhaps you can make changes to prevent a similar accident in the future. 

Prevent tenant injuries at self-storage facilities by taking a step back to survey the environment. Do what you can to avoid accidents, handle situations swiftly, and prevent them in the future. Not only will your tenants thank you, but so will your wallet.

How Self Storage Facilities Can Increase Drug Testing Efficiency

by Sarah Hope

Not every self-storage facility requires their prospective employees and potential property managers to conduct pre-employment drug screenings, but every self-storage property owner should consider implementing this practice.

Property managers and other employees are given a lot of responsibility. They are asked to drive company vehicles, protect customers’ property from theft and uphold the good reputation of your company, so it is important that your employees go about their business in a safe and drug-free way.

Implementing pre-employment drug screenings is an important process and it is imperative that you create an efficient drug screening process that creates quick and accurate results. A drug testing process that makes potential employees wait too long for results can put your company at risk of losing good talent. No one is willing to wait on a job forever so here are a few tips that will ensure you implement a quick and accurate drug testing policy.

Implement A Policy

Before you start pre-employment drug screenings it is important to create a drug testing policy.  A good policy is essential to ensuring that screenings are efficient and fair.

When creating a drug testing policy, consistency is key. Drug testing policies should be conducted the same way every time for every current and prospective employee. This means if you using five-panel drug testing than you must continue to use five-panel drug testing for every employee. If you wish to conduct hair testing than you should stick with this type of testing throughout the hiring process.

If your drug testing policy states that every employee must undergo a drug test, then every employee must undergo a drug test. Consistently following your drug testing policy will ensure that everyone is being treated equally and will your company maintain accurate testing results.

Hire an Expert

Implementing a drug testing policy is not a simple task and you should consult with an expert on how to create the best testing policy. consultants will ensure that your policy clearly states the type of testing you do and when you conduct drug testing. A consultant will also teach you the foundations of every drug test so you understand the type of test prospective employees are taking.

The fact of the matter is that drug testing is important. It minimizes risk by helping self storage companies ensure their employees are the right people to uphold your company’s reputation.

Create an In-House Program

Drug testing does not need to require prospective employees to drive to your local lab and wait to be tested. Employees can conduct same-day on-site drug testing with the proper training. Your local drug testing companies will train HR managers to conduct drug tests onsite at the time the prospective employee is applying for the position at your company. Your HR managers will be trained to conduct saliva or hair based drug testing meaning prospective employees can get accurate testing results on the same day they applied.

Training your HR department to conduct drug tests is a great way to increase the efficiency of your pre-employment process; however, not every self-storage facility has or needs an HR department that can conduct drug screenings so other options are available. If you do not have the resources to train your staff on drug testing, you can hire a local lab to do in house testing. Drug testing companies will gladly come to you and conduct drug testing with same-day results.

Don’t keep your prospective employees waiting on test results. In-house drug testing will ensure you are getting accurate results so you can quickly bring on the newest member of your team.

Sarah Hope is the CEO of 911 Drug Testing in Tempe and Glendale Arizona. 911 Drug Testing is a one-stop-shop for background checks, drug testing, fingerprinting and immunization.  

5 Tech Trends for Self-Storage in 2020

While Baby Boomers are downsizing, millennials are accumulating more and running out of room for their stuff.. As a result self-storage facilities have seen an uptick in technology “wants” from customers. Aside from innovative moving services and climate-controlled units, here are a few ways the market is answering those demands. 

1. On-Demand Services

The on-demand industry satiates people’s instant gratification craving flawlessly. As expected, this trend is overflowing to the self-storage industry, as well. From reserving a storage facility online or ordering pick up and delivery of your stored items with an app on your phone.

2. Automation

Kiosks are popping up all across the nation and for various industries. When it comes to self-storage, customers now desire a more hands-on approach—and kiosks are the answer. At the touch of a fingertip, customers can complete the self-storage rental process from beginning to end. 

Plus, kiosks are typically available 24/7 and are synced with the owner’s data, making the self-storage experience seamless (and attractive). 

3. Increased Security 

Gone are the days of using a gruff-looking guard dog or building a higher fence to protect valuable property. Instead, self-storage facilities are turning to technology to bolster their security systems.  

Some facilities are forgoing the old key and padlock approach, opting instead for keypads with codes or locks that can opened with a mobile app. Not only do these security methods offer owners more control over access to their items, but they provide more protection to customers as well. What’s more is that it’s no biggie if a customer forgets or loses their key. 

4. Remote Monitoring 

Knowing how stored items are holding up is a significant concern for many self-storage customers. With climate-controlled units on the rise, people are genuinely worried about their things. 

According to SFGate, technology is answering this particular concern, too, through remote monitoring. From thousands of miles away, a customer and owner can be alerted of an issue with the unit.

Perhaps the power goes out, or there’s a leak in the facility. No matter what the problem, owners can fix the issue in real-time thanks to remote monitoring.

5. Cloud Tech Software

Few people enjoy desktops covered in paperwork or flow charts scattered around the office. Cloud tech software offers a more sophisticated approach to managing your self-storage facility. 

Owners can track industry trends, view sales figures, monitor customer activity, observe employee production, and so much more. This updated software helps to streamline your everyday operations, keeping you current on all business activities. 

When used suitably, technology can offer self-storage facility owners a hassle-free way of doing business. 

5 Things This NY New Self-Storage Facility Got Right

Attracting quality self-storage facility tenants calls for a well thought out approach. That said, an Albany-based real estate group recently opened a new self-storage facility in the small town of Halfmoon, NY. According to The Daily Gazette, the addition to Saratoga County is so strategic that it’s hard to miss the details of its marketing plan.

Here’s what ValuSpace did right to drum up business and what the industry can learn from their successful endeavor.

1. Offers Temperature Controlled Units

The Rosenblum Companies invested $9 million into the three-story, 91,000-square-foot building. Amid the hefty price tag, they made the main building temperature-controlled—all 618 units. Sometimes, traditional storage will suffice. However, including a temperature-controlled portion to the self-storage facility opened up many benefits to potential tenants, including:

  • Protection from dust and debris
  • Better air quality
  • Humidity control
  • A guard from extreme temperatures

2. Variety of Unit Sizes

Homeowners, renters, and small business customers have specific self-storage needs. In other words, a one size fits all approach doesn’t usually work when it comes to attracting a variety of self-storage customers. 

ValuSpace Personal Storage got creative with their marketing, offering units ranging in size from 25 square feet to 300 square feet. Instead of trying to cram items into one unit, this customized approach serves the varied needs of potential customers better.

3. Located Near Major Retailers

Self-storage facilities often have a reputation for being “lost” in the middle of open space or tucked away out of sight and mind. But the Rosenblum Companies aimed for convenience and sustainability when it developed the ValuSpace facility along one of the county’s most heavily traveled corridors. Not only does this approach make it more comfortable for tenants to access their units, but it also supports economic development, as well. 

4. Armed with Advanced Security Systems

ValuSpace’s future likely includes partnering with small companies that use storage spaces. To drum up this particular business, though, the facility features advanced security systems, such as:

Ensuring the safety of tenant’s property is a top priority for most self-storage facilities, and it is a smart way to minimize potential liability issues that could arise from theft to fraudulent insurance claims.

5. Answered a Community Demand

Building a high-quality self-storage facility wouldn’t have done any good if it stood useless to the surrounding community. However, the Rosenblum Companies wanted to draw homeowners, renters, and small business owners. Hence, the multitude of benefits of renting a space. What’s more; is that there isn’t another facility around for miles. So, the community welcomed the arrival of ValuSpace with open arms. Hats off to this NY facility!